Back Office Software

Product Maintenance

Add new products into your system from one location and update every till in your store. The Back Office product maintenance module enables you to not only add new products but also keep old products updated. You can ensure a products price is consistent across every till and even add variations. You can also set a unique product price across multiple locations.


Stock Management

This is a complete stock control module that will keep you informed about your stock levels in real time. Firstly, you’ll create a purchase order based on any sales made and then send it through to the supplier.

When the goods arrive you’ll then book the stock in the system, using either paper based or hand held terminals. Once a sale is made stock quality is updated and goods can be recorded. Also you’ll find that the stock control module can record damaged, stolen and faulty goods.

As the system keeps up to date it makes stock taking painless. Finally you can take advantage of intelligent stock alerts and reordering based upon stock levels you have set.

Suppplier Links and Purchase Ordering

From purchase order to goods receipt, we use Electronic Data Interchange (EDI) to link our system into your supplier’s system.

When your buyer has decided what they want to order, and given approval, the order is transmitted to the supplier. Your buyer will then get feedback if the order was approved or not. Goods receipt note (GRN) information is then transmitted from the supplier upon despatch of stock, this information is used to book the stock into the warehouse vastly reducing the amount of time required to accurately receive stock from your supplier.



Customise your products with your own branded labels. It’s perfect if you’re selling meat, cheese, jarred items or homemade products. By entering information such as ingredients, heating instructions, allergen info , country of origin etc and using the RCS label designer you can customise the labels to your exact requirement for both prepacked and weighed items

This process can be carried out at both the POS or back office.

Shelf Edge Labelling

This is a back office function that works very similar to the product label. One of the great things about shelf edge labelling is that it can be produced automatically as the cost of goods change. For example when you do Goods in if the cost of a product has changed it will automatically print a new label ready for the shelf.

Mark Down Labelling

By using a portable printer you can produce price override barcode to be scanned at the POS with a new price for the product.

Analytical Suite

The Back Office includes a full analytical suite. So now you can keep up to date with stock margins, staff performance, identify seasonal trends and much more with the RCS Analytical Suite.

This is a comprehensive reporting suite that pulls your business data and organises it in a meaningful way so you can view it and understand how you’re performing. With a host of preconfigured reports ready to use at a click of a button you can capture real time data on both products, sales, departments and clerks.

The report designer allows you to design your own reports and specify what data you want displayed.


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Back Office